Caution Urged on Relying on AI Notetakers for Meetings
WHO:
Fast Company - Amy Dufrane, chief executive of HRCI
AP News - Justin Daniels, corporate attorney at Baker Donelson
AP News - Chris Pluymers, associate attorney at The Dillon Law Group
AP News - Danielle Kays, partner at Fisher Phillips
AP News - Thorin Klosowski, senior security and privacy analyst at the Electronic Frontier Foundation
WHAT:
Fast Company - AI notetakers can deliver a recap of key points and outline a to-do list for participants after an hour-long video conference.
Fast Company - Some tech companies resell data from the notetaking tools they created or use confidential meeting transcripts and recordings to train their AI models.
Fast Company - AI notetakers generate text, which is easier for outsiders to search through than video or audio files.
Fast Company - AI notetakers can deliver a recap of key points and outline a to-do list for participants after an hour-long video conference.
AP News - AI notetakers turn everything said during meetings into data, which can include confidential information.
AP News - A New York federal judge ordered a criminal defendant to provide prosecutors with documents shared with a third party, Anthropic's Claude.
Fast Company - Voiceprints can be used to access restricted or confidential information, including bank accounts.
WHERE:
Fast Company - Illinois, where voiceprints are considered biometric identifiers under the Biometric Information Privacy Act.
WHEN:
AP News - A New York federal judge's order occurred in February.
WHY:
Fast Company - There are huge risks to organizations using AI notetakers, according to Amy Dufrane.
AP News - Privacy advocates worry that companies are creating voiceprints without consent.
HOW:
Fast Company - Many AI notetakers determine unique acoustic signatures, or voiceprints, for each speaker in the room, labeling them as “Speaker 1” or “Speaker 2.”
Fast Company - AI notetakers use artificial intelligence, speech recognition, and large language models to record, transcribe, and summarize conversations.
AP News - Participants can check for AI notetakers by looking for labels or pop-up messages indicating recording.
Fast Company - In Illinois, the Biometric Information Privacy Act requires written notice and informed consent before collecting voiceprints.
(UPDATED July 10, 2026 08:10 UTC)
AI notetakers are becoming increasingly popular for their ability to provide a recap of key points and a to-do list after an hour-long video conference. These tools not only generate searchable text but also often rely on unique acoustic signatures to identify speakers, labeling them as “Speaker 1” or “Speaker 2.” However, some tech companies are reselling data from these notetaking tools or using confidential meeting transcripts to train their AI models.
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(UPDATED July 9, 2026 20:35 UTC)
AI notetakers are gaining attention for their ability to summarize key points and create to-do lists after video conferences, but they also raise significant privacy concerns. In Illinois, where voiceprints are classified as biometric identifiers, the Biometric Information Privacy Act mandates that companies obtain written consent before collecting such data, a requirement that many privacy advocates believe is often overlooked. Recently, a New York federal judge ordered a criminal defendant to provide documents shared with Anthropic's Claude, highlighting the potential risks of using AI notetakers that can capture sensitive information during meetings.